A company’s human resources department are responsible for many areas of the company’s employee’s information and in some cases a company legal contracts like hiring, temp services, leasing agreements or building services.
For Employee’s data there are area for hiring, payroll, medical and investigations. All this data may need to have security levels even within the staff of the human resources department.
Human resource management projects (HRE, HRM or HRI) is the strategic approach to the effective management of organization workers so that they help the business gain a competitive advantage, commonly known as the HR Department, it is designed to maximize employee performance in service of an employer's strategic objectives.
What is a HR Workflow
DexFLOW is a system that can manage paperless workflow project’s task and process providing the ability to retrieve at any time a document. In case of HR departments this could be an employee’s last year performance review or any other document need for that employee.
Some terms used when talking about workflow are listed in Vocabulary
How things work
Documents for employee’s can be entered in many ways for example by email capture, file pickup, a HR staff scanning, or even use the DexFLOW office plugin to create from MS Office document. A parcel is created to hold the inputted documents for processing steps. Next would be indexing of the data via OCR, barcoding reading or manual. Base on rules that are configured would determine the routing of the parcel.
Use Case for a New Employee
A new employee is hired and has filled out the required document example, W4, contact information, etc.… your company wants to process them into the system. A HR staff would prep and scan in these documents and base on your setup/configurations would be processed either automatically or manual indexed for that employee. Indexing can include many levels and information to retrieve document back by, for example the employee’s name, ID number, or other desired information. At the document level you can use document types, descriptions, dates, codes, IDs and anything that you’re required to have.
In today’s time the personally identifiable information (PII), or sensitive personal information (SPI) being so important that the system can automatically hide, mask or block out this information base on the user’s security right when view the documents.
After processing the parcel is review by the correct user and then committed into storage. As your staff need the document the retrieval process is simple and quick to view.
Example of an employee in retrieve node: